Goods In

When you enter the Goods In screen, you will see a list of all open Purchase Orders.  Click the PO against which you are receiving items.

You screen will change to show you a list of all outstanding items on this PO.  Click the item in question.

The screen will change again to show you the line item:

Please note that the arrow buttons on Merlin Navigator move you between items on the same Purchase Order. To move to another Purchase Order, click the Open Orders List tab and click the required PO item. (You can also use the Find button if your prefer.)

To Receive Goods into stock, view the correct line item using the methods described above, and click the START button.

Check that the Quantity prompted is actually the amount you are receiving, amend if necessary and click RECEIVE.  If asked to confirm the quantity, check it and do so if correct.

When receiving quantities less than the due amount, you will be asked if the balance is to follow.  Answer as appropriate.

If any Waiting Items are received you will be prompted, and the Waiting Items tab will become active, giving you a listing of Waiting Jobs.

Click the Print button and the Goods Received Note will be generated.

All items delivered to you against Merlin Purchase Orders should be received into stock in this way.

If your inspection process discovers items that need to be rejected for any reason, they should be returned to the supplier using the Rejected Items option in Buying. For more information, please see below.

Rejected Items

As with Goods In above, you select the item you wish to reject by finding and clicking the PO in the Purchase Orders list, then clicking the line item in the Goods Received list.  This will bring you to the detail tab:

Enter the Advice Note No. and then a value in the return Qty. spinner.  You will not be allowed to exceed the quantity received so far.

If applicable, check the Replacement? box.  Now select an item from the Reason drop down.  When you leave this box a Reference No. will be auto-generated, which you can edit or change in any way you like.

Finally, enter any required message in the large edit box, and, if all is correct, click the Do It command button.  This button will be inactive until all of the required information has been entered.  Your Reject Note will now be generated, and the Resources File updated accordingly.

Repeat this for any other items to be rejected, then click the Exit command button to finish.

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