Job Tracker
Job Record Card
The Job Record Card screen is exactly like Job Manager in Manager, and functions in every way the same except in two respects.
Firstly, you cannot add new records on the Job Record Card, which is to say that you cannot create new jobs. Secondly, you will note that the Job Manager screen has an additional command button marked Authorise.
You can create and Athorise (activate) new jobs only in
Job Manager/Manager.The Job Details tab will be flagged if Notes exist for the Job currently displayed. These can be read or edited by clicking the Job Notes tab. If you have a number of top level jobs that are linked in a series, you can give them a common Series number or identification.
The Top Level Job number is shown if Merlin Auto-Created the job and it is for a subasembly, or can be entered from the keyboard if the job was created manually.
You can Close, Stop or Reactivate jobs on in Job Record Card. To do so, first click the Job Status tab. The screen should appear as below.
On the left of the card you will see a list of Job Stages, and to the right of each is a panel which will show the date on which that stage was completed. Stages which have not yet been completed will display a blank panel.
The final stage, of course, is Job Closed, and below this is a panel which shows the Qty. Produced for this job (so far). A job can be partially closed, which is to say that if a number of assemblies have been completed, but do not represent the entire production run for that job, these can be deducted from the balance due and entered into stock. In this case the Job Closed panel; will remain empty, but a figure will appear in Qty. Produced representing the number of assemblies completed thus far.
You will notice three command buttons labelled Close Job, Stop Job, and Reactivate. These buttons will be active only as appropriate to the status of the job showing in the Job Record Card.
Materials have now been issued to this job, but the Mission Control panel is alerting you to the fact that the production processes are not complete. Click the Job Progress tab for details:-
This tab uses the same Merlin Colour Alert system as Job Manager and WiP Shcedule - BLUE for DUE TODAY and RED for LATE.
Closing Jobs
The Close Job button (on the Job Status tab) is used, as you might expect, to close a job that is done. Less obviously, you will also use it to partially close jobs where part of the production run is finished, whether the balance of the job is to follow or not.
When you click Close Job, a Popup Window will prompt you for the Quantity produced, defaulting to the Production Run for the job. If the run is complete, accept the default and the job will be closed.
If the Production Run quantity has not been met, change the number in the spinner to the number of assemblies produced so far. Merlin will ask you if the balance is to follow. If you say No, the job will be closed and you will be asked if you want Merlin to return the unused materials into stock, and the job will then be closed. The job closure date and the number of assemblies produced will both be shown on the Job Record Card.
If you say Yes (the balance of the Production Run is to follow), Merlin will enter the completed assemblies into stock, adjust the Picked Stock (WiP) figures for the materials used on the BoM, and show on the Job Record Card the number of assemblies competed so far.
Stop Job can be used to cancel any job which has not yet been closed or partially closed as discussed above . In other words, no assemblies have been produced.
If materials have been issued to the job, Merlin MRP 2000 will auto-returned them to stock. If materials have been allocated, Merlin will auto-deallocate them.
The Shelf Shortage tab will show current Shelf Shortages for active jobs where materials have not yet been issued. The Series tabs will list all jobs linked in the same Job Series to the currently displayed job.
The Late Jobs tab will list all jobs that have passed their Finish date and are still running.
