Goods In and Rejection
Goods In
Please note that the arrow buttons on Merlin Navigator move you between items on the same Purchase Order. To move to another Purchase Order, use the Find button. You can also use the Complete Order tab to inspect all the items on the current Purchase Order, and move between them.
To Receive Goods into stock, view to the correct item using the methods described above, accept or amend the quantity received in the Value to Receive into Stock spinner, and click the Receive command button.
If the number you enter is different to the balance due on that order, Merlin will ask you to confirm that this is correct, and ask whether any balance not received is to follow. And that's it. Very Fast!
If any Waiting Items are received you will be prompted, and the Waiting Items tab will come alive, giving you a listing.
Click the Print button and your Goods Received Note will be printed.
All items delivered to you should be "received" into stock. If your inspection process discovers items that need to be rejected for any reason, they should be returned to the supplier using the Rejected Items option in Buying Office. For more information, please see below.
Buying Office
Rejected Items
To Reject Items from a delivery, first select the appropriate Order No. from the drop-down list. The supplier's name will appear in the panel to the right. Now select the Part No. from the second drop-down list. You will see only part numbers that appear on this Purchase Order. A description of the item will appear in the panel to the right of the drop-down.
Enter a value in the return Qty. spinner. You will not be allowed to exceed the quantity received so far. If applicable, check the Replacement Required? box. Now select an item from the Reason drop down. When you leave this box a Reference No. will be auto-generated, which you can edit or change in any way you like.
Finally, enter any required message in the large edit box, and, if all is correct, click the Do It command button. This button will be inactive until all of the required information has been entered. Your Reject Note will now be generated, and the Stock File updated accordingly.
Repeat this for any other items to be rejected, then click the Exit command button to finish.
